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Introduction

We are Limited Liability Company 'UNITSOFT', a business entity registered under the laws of Ukraine (EDRPOU Code – 44687922), located at Yuriy Illienko St., Building 81A, Office 123, Kyiv, which is also our primary place of business.

In this Privacy Policy, we define our Company as "we", "us", and "our".

The company is an official partner of the Belgian company Odoo SA, located at: 40, Chaussée de Namur, 1367 Grand-Rosière, Belgium.

We process your personal data only with your consent, provided during registration on the Website https://unitsoft.io/ and the creation of a User Account. By creating an Account, clicking 'Register' or 'Login', as well as by submitting any web form or sending messages to the email and messengers indicated on the Website, you agree to the Privacy Policy and consent to the processing of personal data. By registering on the site https://unitsoft.io/ and/or using it, you automatically consent to the processing of personal data.

Your consent to the processing of personal data is entirely voluntary. The absence of consent to the processing of personal data makes it impossible to register on the Website and/or use your Account.

According to the Law of Ukraine 'On the Protection of Personal Data' No. 2297-IV dated 01.06.2010, we are defined as the 'controller'/ 'processor of personal data'. This means that we may collect personal data about you during our interactions and determine how these personal data are used. In this Policy, we outline how we process personal data, your rights, and options regarding how your personal data are used. This Policy applies when we act as the processor of personal data concerning your personal data. We are committed to protecting your privacy. We respect and ensure the security of any personal data you share with us or that we receive from other organizations.

This Policy contains important information about your personal privacy rights. Please read it carefully to understand how we use your personal data. Providing us with your personal data is voluntary. However, not providing us with your personal data may impair your use of our services or your interaction with us.

Data being processed

The data provided by users when filling out the registration form or performing other actions on the website are used to create an account in the Odoo system at the user's request, to provide personal access to selected services, to collect statistics in web analytics services such as GA4, as well as for the preparation of special personalized marketing offers and sending them through marketing communication channels such as email newsletters, messenger messages, and SMS messages.

Account and contact details:

When you register on our website to use or download one of our products or to subscribe to one of our services (Odoo Online, Free Trial, Odoo Apps, Odoo.sh, etc.) or fill out one of our contact forms, you voluntarily provide us with certain information. This usually includes your name, company name, email address, and phone number, postal address (when an invoice or delivery is required), your business sector, and interest in Odoo, as well as a personal password.

We never record or store credit card information from our customers and always rely on trusted third-party payment processors, compliant with PCI-DSS, to process credit cards, including for processing recurring payments.

In particular, we will never collect information about your racial or ethnic origin, political opinions, religious beliefs, trade union membership, or sexual life.

Browser data:

When you visit our website and access our online services, we detect and store your browser's language and geolocation to tailor your experience according to your country and relevant language. Our servers also record aggregate information sent by your browser for statistical, security, and legal purposes: your IP address, the time and date of your visit, the version and platform of your browser, and the webpage that referred you to our website.

Your browser can also be used to store and retrieve data from your current session using a session cookie.

Form protection:

Some forms on our site may be protected by Google reCAPTCHA. This technology is based on heuristics that rely on the technical characteristics of your browser and device, and may also use certain Google cookies.

Customer databases:

When you subscribe to the Odoo cloud service and create your own Odoo database (for example, by launching a free trial version), any information or content you submit or upload to your database is your own, and you fully control it.

Similarly, when you upload a local database to the Odoo Upgrade website, you own the data in it.

These data often include personal information, such as: your employee list, your contacts and customers, your messages, photos, videos, etc. We collect this information only on your behalf, and you always retain ownership and full control over these data.

In-App Purchase (IAP) transaction data:

When you use Odoo in the Odoo cloud or on your own deployments, some additional In-App Purchase services may be active by default. This usually includes autofill features that help you quickly enter customer and vendor information, as well as integration with third-party service providers for sending and receiving SMS, paper letters, etc.

When you use these services without payment, some necessary transaction data are sent to Odoo cloud services and must be transmitted to third-party services for the purpose of service execution.

Data required for the site

The data required for the service, which is filled out in the website's registration form, as well as the browser's cookies. By filling out the form or performing any actions on the website, the user voluntarily agrees to provide their personal data.

Purpose of collecting personal information.

The purpose of using user information is to prepare a personalized offer for the user according to their interests. The name indicated in the registration form is necessary for personal addressing. In the company's letter, you will receive information about news, courses, training, and special offers.

All provided information is not transferred to third parties. The only exception to the rule may be compliance with legal requirements. Users' personal data are stored on special European servers, where all information is protected.

How personal data is used

The site unitsoft.io uses Cookies and user information from the GA4 service.

With their help, data is collected on the movement of visitors across the website. Such control allows for improving and enhancing the resource's operation. This approach allows for better orientation to visitor preferences and creating content that is interesting for users.

In the settings of each browser, you can prohibit the sending of Cookies or indicate the need for confirmation of each sending. These actions, of course, will protect you from spreading information about your movements on the network, but at the same time, some sites and features will be unavailable.

Personal data protection

To ensure the confidentiality of user information, we apply various security measures, including administrative, managerial, and technical. In accordance with international control standards, we not only collect data but also take full responsibility for their preservation. Every employee of our company is aware of the importance of adhering to the necessary control measures, as well as the norms and guidelines adopted in the Agreement.

Our developers do their best to prevent the possibility of information leakage, unauthorized use, and alteration of personal data.

Our legal grounds for processing

• the data subject's consent to the processing of their personal data;
• permission for the processing of personal data granted to the data controller in accordance with the law solely for the exercise of their powers;
• the conclusion and execution of a transaction, in which the subject of personal data is a party or which is concluded in favor of the subject of personal data or for the implementation of measures preceding the conclusion of the transaction at the request of the subject of personal data;
• protection of personal data;
• the necessity to fulfill the obligation of the data controller as provided by law;

International transfers of your personal data

This section provides information about the circumstances under which your personal data may be transferred to a location outside Ukraine.

• Cooperation with foreign subjects of relations related to personal data is regulated by the Constitution of Ukraine, the Law of Ukraine 'On the Protection of Personal Data', other regulatory acts, and international treaties of Ukraine.
• If an international treaty of Ukraine, the binding nature of which has been consented to by the Verkhovna Rada of Ukraine, establishes rules other than those provided by Ukrainian legislation, the rules of the international treaty of Ukraine apply.
• The transfer of personal data to foreign subjects of relations related to personal data is carried out only if the respective state ensures adequate protection of personal data in cases established by law or international treaty of Ukraine.
• States that are members of the European Economic Area, as well as states that have signed the Council of Europe Convention for the Protection of Individuals with regard to Automatic Processing of Personal Data, are recognized as providing an adequate level of personal data protection.

The Cabinet of Ministers of Ukraine determines the list of countries that ensure adequate protection of personal data.

Personal data cannot be disseminated for purposes other than those for which they were collected.

Personal data may be transferred to foreign entities related to personal data relations, also in the case of:

• the data subject providing explicit consent for such a transfer;
• the necessity of concluding or executing a transaction between the owner of personal data and a third party - the subject of personal data in favor of the subject of personal data;
• the necessity to protect the vital interests of personal data subjects;
• the necessity to protect the public interest, establish, execute, and enforce a legal claim;
• providing appropriate guarantees by the data controller regarding non-interference in the personal and family life of the data subject.

Our website hosting is located in Germany.

Sharing your personal data with others

We do not share your personal data with third parties for marketing purposes. However, as a rule, we may disclose your personal data to selected third parties to achieve the purposes defined in this Policy. Non-exhaustively, these parties may include:

1) Odoo SA company and its partners;

2) We may disclose your personal data to professional advisors as reasonably necessary for obtaining professional advice, or for the establishment, exercise, or defense of legal claims, whether in court proceedings, or in administrative or out-of-court procedures;

3) insurers;

4) financial companies that collect or process payments on our behalf;

5) social media platforms only with your direct permission;

6) regulatory bodies, such as tax authorities;

7) advertisers and advertising networks; and/or

8) analytics services and search engine providers.

9) In addition to specific disclosures of personal data set out in this section, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or for the protection of your vital interests or the vital interests of another natural person, as required by law. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise, or defense of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

We also inform you that we reserve the right to disclose your personal data to third parties if virtually all of our assets are acquired by a third party, the personal data we hold may be one of the transferred assets.

Communication for marketing

We may use your contact details to provide you with information about our work, events, services, and/or publications that we believe may interest you.

If communication is conducted by email, SMS, or phone, we will not use your personal data without your prior consent (unless it contradicts current Ukrainian legislation).

If you have previously given us your consent but do not wish to be contacted about our projects and/or services in the future, please let us know by email at info@unitsoft.io. You can unsubscribe from receiving emails from us at any time by clicking the 'unsubscribe' link at the bottom of the email correspondence. Also in accordance with paragraph 11 of Article 8 of the Law of Ukraine 'On the Protection of Personal Data'.

Procedure for withdrawing consent to the processing of personal data

You have the right to withdraw your consent to the processing of personal data by submitting a request to the email address info@unitsoft.io.

Retention and deletion of personal data

This section outlines the data retention policy and procedures designed to ensure compliance with our legal obligations regarding the preservation and deletion of personal data.

Personal data that we process for any purpose should not be retained longer than necessary for that purpose.

We will retain your personal data as follows:

1) Personal data will be stored for at least 1 year and until the end of contractual relationships with you as a client under the relevant agreements.

2) We may retain your personal data when such retention is necessary for compliance with a legal obligation to which we are subject, or for the protection of your vital interests or the vital interests of another natural person.

3) If you request not to receive further contacts from us, we will retain basic information about you in our suppression list to fulfill your request and avoid sending you unwanted materials in the future.

Making changes

We may update this Privacy Policy from time to time by posting a new version on our website.

You should periodically check this page to ensure that you are satisfied with any changes to this Policy.

We are committed to informing you of significant changes to this Policy by email, where possible for us. If we do not have your contact details, we will notify you of any changes by posting a notice on the website, where possible.

Your rights

In this, we have summarized the rights you have under data protection laws. Some rights are complex and may apply only under certain circumstances - for more information, we advise contacting us at info@unitsoft.io.

Your main rights under the data protection legislation of Ukraine:

1) to know about the sources of collection, the location of your personal data, the purpose of their processing, the location or place of residence (stay) of the owner or processor of personal data, or to give the appropriate instruction regarding obtaining this information to authorized persons, except in cases established by law;

2) receive information about the conditions for granting access to personal data, including information about third parties to whom personal data is transferred;

3) to access your personal data;

4) receive a response within thirty calendar days from the date of request, except as provided by law, regarding whether your

personal data when using the website, and also receive the content of such personal data;

5) present a motivated demand to the data controller objecting to the processing of your personal data;

6) to make a reasoned request for the modification or destruction of your personal data by any owner and processor of personal data if these data are processed unlawfully or are inaccurate;

7) to protect your personal data from unlawful processing and accidental loss, destruction, damage due to intentional concealment, non-provision or untimely provision, as well as protection from the provision of information that is false or defamatory to the honor, dignity, and business reputation of an individual;

8) file complaints about the processing of your personal data with the authorized Data Protection Representative or the court;

9) apply legal remedies in case of violation of data protection legislation;

10) make reservations regarding the restriction of the right to process your personal data when giving consent;

11) withdraw consent to the processing of personal data;

12) know the mechanism of automatic processing of personal data;

13) to protection against automated decision-making that has legal consequences for you

How to contact us

You can contact us:

(a) by mail, address provided below;

(b) using the contact form on our website; and

(c) by email info@unitsoft.io.

Data Protection Representative

Contact details of the person responsible for implementing the Privacy Policy:

Vinnikov Serhiy Yuriyovych

Address: Kyiv, Yuri Illienko St., bldg. 81-A, off. 311

Email - info@unitsoft.io