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Introduction

We are Limited Liability Company "UNITSOFT", a business entity registered under the laws of Ukraine (EDRPOU Code – 44687922), located at Kyiv, Yuria Illenka St., building 81A, office 123 - this is also our main place of business activity.

In this Privacy Policy, we define our Company as "we," "us," and "our."

The company is an official partner of the Belgian company Odoo SA, located at: 40, Chaussée de Namur, 1367 Grand-Rosière, Belgium.

We process your personal data only with your consent, provided during registration on the website https://unitsoft.io/ and the creation of a User Account. When creating an Account, by clicking the "Register" or "Login" button, and by submitting any web form or sending messages to the email and messengers listed on the Website, you agree to the Privacy Policy and consent to the processing of personal data. By registering on the site https://unitsoft.io/ and/or using it, you automatically consent to the processing of personal data.

Your consent to the processing of personal data is entirely voluntary. The absence of consent to the processing of personal data does not allow you to register on the Website and/or use your Account.

According to the Law of Ukraine "On Personal Data Protection" No. 2297-IV dated 01.06.2010, we are defined as a "controller"/"processor of personal data". This means that we may collect personal data about you during our interactions, and we determine how this personal data is used. In this Policy, we define how we process personal data, your rights, and options regarding the use of your personal data. This Policy applies when we act as a data controller concerning your personal data. We are committed to protecting your privacy. We respect and ensure the security of any personal data you share with us or that we receive from other organizations.

This Policy contains important information about your personal privacy rights. Please read it carefully to understand how we use your personal data. Providing us with your personal data is voluntary. However, not providing your personal data may affect your use of our services or your interaction with us.

Data being processed

The data that users provide when filling out the registration form or performing other actions on the website is used to create an account in the Odoo system at the user's request, to provide personal access to selected services, to collect statistics in web analytics services such as GA4, as well as for the preparation of special personalized marketing offers and sending them through marketing communication channels such as email newsletters, messenger messages, SMS messages.

Account and contact details:

When you register on our website to use or download one of our products or to subscribe to one of our services (Odoo Online, Free Trial, Odoo Apps, Odoo.sh, etc.) or fill out one of our contact forms, you voluntarily provide us with certain information. This typically includes your name, company name, email address, phone number, postal address (when an invoice or delivery is required), your business sector, and interest in Odoo, as well as a personal password.

We never record or store credit card information from our clients and always rely on trusted third-party payment processors, compatible with PCI-DSS, for credit card processing, including recurring payment processing.

In particular, we will never collect information about your racial or ethnic origin, political opinions, religious beliefs, trade union membership, or sexual life.

Browser data:

When you visit our website and access our online services, we detect and store your browser's language and geolocation to tailor your experience according to your country and appropriate language. Our servers also log summary information sent by your browser for statistical, security, and legal purposes: your IP address, the time and date of your visit, your browser version and platform, and the webpage that referred you to our website.

Your browser may also be used to store and retrieve data from your current session using a session cookie file.

Form protection:

Some forms on our site may be protected by Google reCAPTCHA. This technology is based on heuristics that rely on the technical characteristics of your browser and device, and may also use certain Google cookies.

Client databases:

When you subscribe to the Odoo cloud service and create your own Odoo database (e.g., by starting a free trial), any information or content you submit or upload to your database is your own, and you have full control over it.

Similarly, when you upload a local database to the Odoo Upgrade website, you own the data in it.

This data often includes personal information such as: your employee list, your contacts and clients, your messages, photos, videos, etc. We collect this information only on your behalf, and you always retain ownership and full control over this data.

In-App Purchase (IAP) transaction data:

When you use Odoo in the Odoo cloud or on your own deployments, some additional In-App Purchase services may be active by default. This usually includes autofill features that help you quickly enter customer and supplier information, as well as integration with third-party service providers for sending and receiving SMS, paper letters, etc.

When you use these services free of charge, some necessary transaction data is sent to Odoo cloud services and must be transmitted to third-party services for service fulfillment.

Data required for the site

The data required for the service, which is filled out in the website registration form, as well as browser cookies. By filling out the form or performing any actions on the website, the user voluntarily agrees to provide their personal data.

Purpose of collecting personal information.

The purpose of using user information is to prepare a personalized offer for the user according to their interest. The name specified in the registration form is required for personal addressing. In a letter from the company, you will receive information about news, courses, training, and special offers.

All provided information is not shared with third parties. The only exception to this rule may be compliance with legal requirements. Users' personal data is stored on special European servers, where all information is protected.

How personal data is used

The site unitsoft.io uses Cookies and user information from the GA4 service.

With their help, data on visitors' movements on the website is collected. Such control allows for the improvement and enhancement of the resource's functionality. This approach allows for better targeting of visitor preferences and creating engaging content for users.

In the settings of each browser, you can disable the sending of Cookies or specify the need for confirmation of each sending. These actions will, of course, protect you from spreading information about your movements on the network, but some sites and features will be unavailable.

Personal data protection

To ensure the confidentiality of user information, we implement various security measures, including administrative, managerial, and technical. In accordance with international control standards, we not only collect data but also bear full responsibility for its preservation. Every employee of our company is aware of the importance of adhering to necessary control measures, as well as the norms and guidelines adopted in the Agreement.

Our developers make every effort to prevent the possibility of information leakage, unauthorized use, and alteration of personal data.

Our legal grounds for processing

• consent of the personal data subject for the processing of his personal data;
• permission for the processing of personal data granted to the data holder in accordance with the law solely for the exercise of its powers;
• the conclusion and performance of a transaction to which the data subject is a party or which is concluded in favor of the data subject or for the implementation of measures preceding the conclusion of the transaction at the request of the data subject;
• personal data protection;
• the necessity of fulfilling the obligation of the personal data holder as provided by law;

International transfers of your personal data

This section provides information about the circumstances under which your personal data may be transferred to a location outside of Ukraine.

• Cooperation with foreign entities related to personal data is governed by the Constitution of Ukraine, the Law of Ukraine "On Personal Data Protection", other regulatory acts, and international treaties of Ukraine.
• If an international treaty of Ukraine, the binding nature of which is consented to by the Verkhovna Rada of Ukraine, establishes rules other than those provided by Ukrainian legislation, the rules of the international treaty of Ukraine apply.
• The transfer of personal data to foreign entities related to personal data is carried out only if the respective state ensures adequate protection of personal data in cases established by law or an international treaty of Ukraine.
• The states - members of the European Economic Area, as well as states that have signed the Council of Europe's Convention for the Protection of Individuals with regard to Automatic Processing of Personal Data, are recognized as providing an adequate level of personal data protection.

The Cabinet of Ministers of Ukraine determines the list of countries that ensure adequate protection of personal data.

Personal data cannot be disseminated for purposes other than those for which they were collected.

Personal data may be transferred to foreign entities related to personal data relations, also in cases:

• provision of unequivocal consent by the personal data subject for such transfer;
• necessity of concluding or executing a transaction between the personal data holder and a third party - the personal data subject for the benefit of the personal data subject;
• the necessity of protecting the vital interests of personal data subjects;
• necessity of protecting public interest, establishing, executing, and ensuring a legal claim;
• providing by the personal data holder appropriate guarantees regarding non-interference in the personal and family life of the personal data subject.

Our website hosting is located in Germany.

Sharing your personal data with others

We do not share your personal data with third parties for marketing purposes. However, generally, we may disclose your personal data to selected third parties to achieve the purposes defined in this Policy. These parties may include, but are not limited to:

1) Odoo SA and its partners;

2) We may disclose your personal data to professional advisers as reasonably necessary for obtaining professional advice, or establishing, exercising, or defending legal claims, whether in court proceedings, administrative, or out-of-court procedures;

3) insurers;

4) financial companies that collect or process payments on our behalf;

5) social media platforms only with your direct permission;

6) regulatory bodies, such as tax authorities;

7) advertisers and advertising networks; and/or

8) analytics services and search engine providers.

9) In addition to specific disclosures of personal data outlined in this section, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or for the protection of your vital interests or the vital interests of another natural person, as required by law. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise, or defense of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

We also inform you that we reserve the right to disclose your personal data to third parties if substantially all of our assets are acquired by a third party, the personal data we hold may be one of the transferred assets.

Communication for marketing

We may use your contact details to provide you with information about our work, events, services, and/or publications that we believe may interest you.

If communication is carried out by email, SMS, or phone, we will not use your personal data without your prior consent (unless it contradicts the current legislation of Ukraine).

If you have previously given us your consent but do not wish to be contacted in the future regarding our projects and/or services, please inform us by email at info@unitsoft.io. You can unsubscribe from receiving emails from us at any time by clicking the "unsubscribe" link at the bottom of the email correspondence. Also, in accordance with p.11 art. 8 of the Law of Ukraine "On Personal Data Protection".

Procedure for withdrawing consent for personal data processing

You have the right to withdraw your consent to the processing of personal data by submitting a corresponding statement to the email address info@unitsoft.io.

Retention and deletion of personal data

This section outlines the data retention and deletion policy and procedure designed to ensure compliance with our legal obligations regarding the retention and deletion of personal data.

Personal data that we process for any purposes should not be stored longer than necessary for those purposes.

We will retain your personal data as follows:

1) Personal data will be stored for at least 1 year and until the termination of contractual relations with you as a client under the relevant contracts.

2) We may retain your personal data when such retention is necessary for compliance with a legal obligation to which we are subject, or for the protection of your vital interests or the vital interests of another natural person.

3) If you request not to receive further contacts from us, we will retain basic information about you in our suppression list to fulfill your request and avoid sending you unwanted materials in the future.

Making changes

We may update this Privacy Policy from time to time by publishing a new version on our website.

You should periodically check this page to ensure you are satisfied with any changes to this Policy.

We commit to notifying you of significant changes to this Policy by email, where possible for us. If we do not have your contact details, we will inform you of any changes by posting a notice on the website, where possible.

Your rights

Here we have summarized the rights you have under data protection law. Some rights are complex and may apply only under certain circumstances - for more information, we advise you to contact us at info@unitsoft.io.

Your basic rights under the Ukrainian data protection legislation:

1) to know the sources of collection, location of your personal data, the purpose of their processing, location or residence (stay) of the owner or processor of personal data, or to give appropriate instructions for obtaining this information to authorized persons, except in cases established by law;

2) receive information about the conditions of access to personal data, including information about third parties to whom his personal data is transferred;

3) access to your personal data;

4) receive a response no later than thirty calendar days from the date of the request, except in cases provided by law, about whether your

personal data when using the website, as well as receive the content of such personal data;

5) submit a motivated request to the personal data holder objecting to the processing of your personal data;

6) to make a reasoned request for the modification or destruction of your personal data by any owner and processor of personal data if these data are processed unlawfully or are inaccurate;

7) to protect your personal data from unlawful processing and accidental loss, destruction, damage due to intentional concealment, non-provision or untimely provision, as well as to protect against the provision of information that is inaccurate or defames the honor, dignity, and business reputation of an individual;

8) file complaints about the processing of your personal data with the authorized Data Protection Representative or the court;

9) apply legal remedies in case of violation of data protection legislation;

10) make reservations regarding the restriction of the right to process your personal data when giving consent;

11) withdraw consent for personal data processing;

12) know the mechanism of automatic processing of personal data;

13) protection against automated decision-making that has legal consequences for you

How to contact us

You can contact us:

(a) by mail, address provided below;

(b) using the contact form on our website; and

(c) by email info@unitsoft.io.

Data Protection Representative

Contact details of the person responsible for implementing the Privacy Policy:

Vinnikov Serhiy Yuriyovych

Address: Kyiv, Yuri Illienko St., 81-A, office 311

Email - info@unitsoft.io